Corp - Office Services Specialist

Corp - Office Services Specialist

Risk Management:

Bilingual a plus, but not a requirement

Confidentiality is mandatory

Enter First Aid incidents into Origami

Scan & File incoming faxes, scans, and mail

Assist with minor Property Damage claims

Manage surveillance video requests

Manage wage statement requests

Create file folders for claims with evidence

Destroy files 5yrs+

Compile documents for subpoenas (i.e. request personnel files, check history, progressive action forms, etc.)

Monitor Period Safety Checklist Reports for completeness and accuracy

Other clerical tasks as needed/assigned

 

Corporate office support:

Stock and tidy-up breakrooms 

Cover receptionist lunchbreaks as needed

Order MBM supplies weekly

Sort faxes in copier room each day

Deliver UPS packages

Assist with setting up meeting rooms

Additional tasks upon request

 

Mailroom support:

Cross-trained in mailroom for coverage during vacation days

Process outgoing US mail by morning deadline

Process FedEx shipments daily using Ship Manager Software

Process office supplies requests for employees

Order office supplies through Office Depot online portal

Change toners and maintain office equipment

Place vendor service calls upon request

Meet mailroom deadlines:

 

Qualifications:

High School diploma or equivalent is required

1 year experience working in an office environment is preferred

Detail oriented and organized

Must be able to lift up to 50 pounds  

Dependable

Ability to work under limited supervision

Knowledge of Windows system including Microsoft Office, Word, and Excel.

Good written and oral communication skills are required

Ability to communicate with all levels of staff including executives