Assistant Events Manager

About IMG Academy
Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences:

• Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla.
• Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance
• Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches

The Assistant Event Manager will oversee the day-to-day operations of events within Baseball, Golf, and Tennis

Position Responsibilities

• Facilitate internal communication with all necessary departments to ensure all departments are working collectively on event success and problem solve conflicts/issues that may arise 
• Develop and maintain strong relationships across campus, particularly in Sport and Operations 
• Establish and manage budgets for each event 
• Work with Accounting to manage finance processes for each event, including performing financial reconciliations, processing invoices, budget reviews, purchase orders, and new vendor processing
• Develop and execute event operations plans to include security, restrooms, ticketing, parking, etc. 

• Procure all necessary supplies and equipment for events 
• Prepare event production timelines, venue schematics, and event orders 
• Assist with the recruitment and training of event staff 
• Assist with other events outside of primary sports when necessary 
• Assist with marketing campaign including communication and promotions partnering with Marketing as appropriate 
• Assist in development and management of department and companywide risk and site management plans 
• Liaison between corporate sponsors, event staff and IMG Academy business partners 
• Adhering to all company policies, procedures and business ethic codes 
• Other duties as assigned  

Knowledge, Skills and Ability   

• Bachelor’s Degree 
• 3+ years of successful event planning and management 
• Sports background 
• Experience in event planning and management of youth sports/events 
• Ability to establishand follow budgets 
• Ability to manage and supervisepeople 
• Highly motivated and able to take initiative 
• Ability to work in a fast – paced, dynamic environment meeting multiple deadlines 
• Strategic thinker with the ability to learn existing processes and improve them
• Exceptionally detailed in work
• Ability to communicate to a variety of audiences
• Strong organizational skills
• Ability to be trained in multiple digital software platforms including but not limited to management systems, SAP and venue scheduling 
• Desire to work collaboratively with colleagues  
• Excellent written and verbal communication skills  

Preferred Skills

• Business development experience 

Physical Demands and Work Environment 

• Ability to lift, move, push and pull equipment or boxes in excess of40lbs.  

• Ability to perform the physical aspects of event set up, tear down and execution. 

• Should be able to handle outdoor temperatures for a reasonable period of time. 

• Must be able to move around campus which includes gym, turf, fields, etc. 

• Ability to work flexible hours to include nights, weekends and holidays is required  

Background Requirements 

• Requires a background check upon offer 

• Requires a drug check upon offer