Assistant Events Manager

The Assistant Event Manager will oversee the day-to-day operations of events within Baseball, Golf, and Tennis

Position Responsibilities

• Facilitate internal communication with all necessary departments to ensure all departments are working collectively on event success and problem solve conflicts/issues that may arise 
• Develop and maintain strong relationships across campus, particularly in Sport and Operations 
• Establish and manage budgets for each event 
• Work with Accounting to manage finance processes for each event, including performing financial reconciliations, processing invoices, budget reviews, purchase orders, and new vendor processing
• Develop and execute event operations plans to include security, restrooms, ticketing, parking, etc. 

• Procure all necessary supplies and equipment for events 
• Prepare event production timelines, venue schematics, and event orders 
• Assist with the recruitment and training of event staff 
• Assist with other events outside of primary sports when necessary 
• Assist with marketing campaign including communication and promotions partnering with Marketing as appropriate 
• Assist in development and management of department and companywide risk and site management plans 
• Liaison between corporate sponsors, event staff and IMG Academy business partners 
• Adhering to all company policies, procedures and business ethic codes 
• Other duties as assigned  

Knowledge, Skills and Ability   

• Bachelor’s Degree 
• 3+ years of successful event planning and management 
• Sports background 
• Experience in event planning and management of youth sports/events 
• Ability to establishand follow budgets 
• Ability to manage and supervisepeople 
• Highly motivated and able to take initiative 
• Ability to work in a fast – paced, dynamic environment meeting multiple deadlines 
• Strategic thinker with the ability to learn existing processes and improve them
• Exceptionally detailed in work
• Ability to communicate to a variety of audiences
• Strong organizational skills
• Ability to be trained in multiple digital software platforms including but not limited to management systems, SAP and venue scheduling 
• Desire to work collaboratively with colleagues  
• Excellent written and verbal communication skills  

Preferred Skills

• Business development experience 

Physical Demands and Work Environment 

• Ability to lift, move, push and pull equipment or boxes in excess of40lbs.  

• Ability to perform the physical aspects of event set up, tear down and execution. 

• Should be able to handle outdoor temperatures for a reasonable period of time. 

• Must be able to move around campus which includes gym, turf, fields, etc. 

• Ability to work flexible hours to include nights, weekends and holidays is required  

Background Requirements 

• Requires a background check upon offer 

• Requires a drug check upon offer