Office Coordinator

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. 

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking an Office Coordinator for its Washington, DC office.

The Office Coordinator will ensure continuous, efficient daily office operations by managing administrative tasks, coordinating events, and providing excellent customer service, all while maintaining a positive and professional environment.  The Office Coordinator reports to the Director of Administration and assists with office operations for multiple office locations.

Key Responsibilities:

• Provide excellent customer service to both internal and external clients
• Follow office operations procedures to ensure maximum efficiency
• Serve as vendor contact for multiple locations; maintain and update information
• Monitor office expenditures and handle office contracts (e.g., rent, subtenant, vendor services, etc.)
• Assist with subtenant requests and serve as back-up building management liaison for multiple locations
• Coordinate payments for attorney bar dues and occupational business taxes for multiple jurisdictions
• Organize office events and activities for multiple office locations
• Update floorplans and directories; provide updates for internal firm website
• Assist with office projects (e.g., office moves, fire safety training, etc.) 
• Other duties as assigned

Skills and Qualifications:

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy
• Problem-solving skills
• Customer service skills
• High school diploma or equivalent; experience working in an administrative role for multiple locations and/or law firm environment preferred

The salary range for this role in the District of Columbia is $55,000 - $60,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.