Events Coordinator (Football, Basketball, and Lacrosse)

As an Event Coordinator you are responsible for the planning and execution of events both on and off IMG Academy campus. The team of Event Coordinators guide the day-to-day operations of approximately 250 events annually. This position reports directly to the Events Manager.  

Position Responsibilities 

• Coordinate and execute external events contracted by the Sales department, as well as internal events for the Sports departments, with a primary focus on Basketball, Football, and Lacrosse

• Prepare event production timelines, event maps, and event orders 

• Develop event operations plans to include security, restrooms, ticketing, parking, etc. 

• Procure all necessary supplies and equipment for events 

• Assist with marketing campaigns ,including communication and promotions, partnering with Marketing Dept.as appropriate 

• Assist the department with overall execution, timeline and budget adherence for all events 

• Coordinate and delegate tasks to part-time staff prior to and during events 

• Oversee set up and breakdown of all events and home games, ensuring that safety standards are upheld and the vision of the event lead or client is realized 

• Serve as the key point of contact for each assigned event which includes communication with vendors, associations, and internal stakeholders  

• Develop and maintain strong relationships crossing Academy campus, particularly in Sport, Sales, and Operations 

• Research, develop and execute innovative experiences and entertainment elements for assigned events 

• Adhering to all company policies, procedures and business ethic codes 

• Other duties as assigned  

Knowledge, Skills and Abilities   

• Bachelor’s Degree or comparable experience  

• Experience in event planning and management  

• Strong organizational skills 

• Ability to establish and follow budgets 

• Highly motivated and able to take initiative 

• Ability to work in a fast – paced, dynamic environment, meeting multiple deadlines 

• Exceptionally detailed in work 

• Ability to communicate to a variety of audiences 

• Ability to be trained in multiple digital software platforms including but not limited to management systems, SAP and venue scheduling  

• Desire to work collaboratively with colleagues  

• Excellent written and verbal communication skills  

Preferred Skills 

• Basketball, Football, and Lacrosse event experience 

• Business development experience