Accounts Payable Coordinator

Position Overview:

As an Accounts Payable Coordinator, you will be responsible for managing the timely and accurate processing of vendor invoices, reconciliation of accounts, and payment disbursement for the wholesale grocery distribution operation. This role ensures compliance with company policies and financial controls, and collaborates with internal departments and external vendors to resolve invoice discrepancies and maintain positive vendor relationship.

Responsibilities:

• Process a high volume of vendor invoices accurately and in a timely manner.
• Match purchase orders, receiving documents, and invoices to ensure accuracy and resolve discrepancies.
• Code and enter invoices into the financial system in accordance with company policies and procedures.
• Prepare and process payments via check, ACH, or wire transfer, ensuring all payments are made on time.
• Reconcile vendor statements and respond to inquiries regarding payment status or invoice issues.
• Maintain organized records of invoices, payments, and correspondence for audit and reporting purposes.
• Assist with month-end closing activities, including accruals and reporting.
• Communicate with the Procurement and Receiving departments to clarify any discrepancies or missing documentation.
• Monitor accounts to ensure payments are current and discounts are taken when applicable.
• Support internal and external audit processes by providing requested documentation and reports.
• Assist in maintaining internal controls and improving accounts payable procedures

• Perform other duties as assigned by leadership

Environment:

• Warehouse Office – approx. 65F – 75F

Schedule:

• Monday-Friday 8 AM-5PM

Experience:

• Preferred: Two (1) years of experience in accounts payable or related experience
• Preferred: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint),ERP (Oracle, NetSuite etc) systems and/or supply chain tracking tools
• Preferred: Proficiency in English (written and verbal) to effectively communicate with associates and leadership

Skills:

• Physical abilities: Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc;
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
• Organizational Skills: Ability to prioritize and meet deadlines; project management
• Working in a team based environment: Working independently and as a team player to ensure our customers are receiving orders timely and with the highest quality
• Quality: Maintain integrity and high standards from all perspectives
• Safety Culture: Maintain and drive safety policies to all associates; driving for accountability of safe practices throughout shift