Purchasing Assistant

Location: Edmond, Oklahoma

Job Description:

• Perform administrative duties that support the Director of Purchasing, Category Managers, and Purchasing Managers and assist with streamlining operational efficiencies.
• Oversee the upkeep of file storage, ensuring contracts and relevant documentation contains appropriate signatures prior to being permanently filed.
• Maintain library of reference and training material as needed.
• Field phone calls and forward to relevant purchasing personnel.
• Assist in developing and/or maintaining reports and spreadsheets and provide data to personnel as required.
• Perform ad-hoc requests as needed.
• Prepare, maintain and review purchasing files, reports and price lists.
• Assist with managing the purchase order process to ensure proper payment of invoices.

• Ensure purchase order files match packing slips and invoices in their respective files.
• Review invoices and compares to purchase orders to ensure accurate pricing.
• Track the status of requisitions, contracts and orders.
• Perform data entry of purchase orders, SKU data and other relevant data in internal procurement systems.
• Respond to customer and supplier inquiries about order status, changes, or cancellations
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Compare prices, specifications and delivery dates in order to determine the best bid among potential suppliers.
• Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications

Job Qualifications:

• 2 to 5 years Marketing or Purchasing experience preferred.
• Associate’s or related degree /related experience resulting in equivalent level of knowledge and experience is required.
• 4-year degree preferred
• Ability to use PC and Microsoft Office applications
• Data entry skills helpful
• Knowledge of purchasing helpful
• Ability to learn and use relevant internal applications
• Valid Driver’s license – Required to perform company business