Automotive Clerical – New & Used Vehicle Accounting Specialist

Asbury is relocating its corporate headquarters to Sandy Springs, GA in Fall of 2025. Upon completion of our headquarters’ relocation, this position will be based in our Sandy Springs, GA office.

Daily

• Login and access daily invoices from OEM Websites
• Create vehicle records and stock numbers for daily invoices in accounting software
• Organize and compile daily metric of vehicle records created
• Review processing queue along lines of priority and scope
• Review incident documentation for necessary audit compliance
• Upload corresponding vehicle invoices to supplement when applicable
• Coordinate with dealership management if incident documentation compliance is incomplete
• Process inventory requests within Service Level Agreement guidelines
• Review the General Ledger for all inventory transactions processed
• Request 3rd-party equity checks for dealerships when applicable
• Escalate incidents missing compliance or approvals to leadership for resolution, following guidelines of DSS Escalation Policy

Weekly/Monthly

• Download, organize, and create inventory records for pre-invoiced units via OEM Reporting
• Progress toward mastery of all OEMs supported by Asbury (goal of 1 per month)
• Attend and actively participate in weekly training huddles
• Attend monthly touchpoint performance reviews
• Categorize incidents during month-end based on transaction month
• During month-end, coordinate with manager to ensure daily duties are completed before concluding workday

As needed

• Cross-train within Inventory Team
• Review and respond to personal e-mails promptly
• Update training and reference documents
• Troubleshoot and resolve accounting system errors
• Coordinate with accounts payable team to void/reissue checks

Requirements

• High School Diploma
• Experience with data entry
• Critical thinking skills
• Experience with Help Desk system – Microsoft Office Suite
• Ability to work in a team environment

Pay and Recognition: 

• Weekly pay
• Paid holidays & paid time off 
• Deferred Holiday Pay Match 
• Paid training 
• Stock Awards (select management and front-line team member’s eligible)

Insurance / Retirement: 

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans 
• Up to 12 weeks paid pregnancy leave (disability leave) 
• Paid Parental Leave 
• Health savings 
• Flex spending accounts (tax free) 
• Short-term and Long-term disability plans 
• Life Insurance (Whole Life and Term) 
• 401k with company match

Learning, Tuition Assistance and Career Development: 

• Digital career path tool to assist with career development 
• Continuous training through Asbury's Internal Learning Management System 

Professional growth and development opportunities Additional advantages: 

• Student loan relief resources 
• Employee assistance program 
• Employee discounts on parts and service repairs 
• Scholarship awards 
• Opportunities to join our community service initiatives, which includes paid volunteer hours 
• Aggressive Employee referral program with bonus opportunities

INDOTHER