AP Specialist

Summary: 

This is a remote position and may require occasional in-office attendance (1 day or less per week.)

Responsible for processing a high volume of AP invoices in a timely manner while keeping in compliance with corporate policy. Communicates with vendors and stores to resolve outstanding issues and discrepancies and identifies new vendors and obtains proper documentation for setup.

Duties and Responsibilities:

•    Perform tasks in an effective and efficient manner that will ensure the vendors are paid within established time limits; vendor discounts and credits are captured timely. 
•    Work directly with fulfillment centers (FC’s), stores, and vendors to clear invoices, credits, and other reconciling items on the vendors’ statements 
•    Review processed vendor statements within prescribed time frame and monitor payments in association with discounts 
•    Manage and review weekly / monthly report updates 
•    Maintain ongoing communication with merchandise managers, FC’s, vendors, company and franchise stores to ensure the best possible results when researching issues. 
•    Ensure payable processing and petty cash processing procedures and expense policies are adhered to

Education and Experience:

           • 2+ years of Accounts Payable experience 

           • High school diploma

Required Skills:

•  Intermediate skill level in MS Office Suite specific focus to Excel and Word 
•  Must have strong interpersonal skills to foster optimal relationships
• Should be detail oriented, professional attitude, reliable
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills 
• Extensive knowledge of applicable accounts payable/inventory/general ledger systems and procedures, financial chart of accounts and corporate procedures 
• Strong understanding of 3-way matching process. (PO, receipt, and invoice) 
• Ability to interact with employees and vendors in a professional manner 
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness