Associate Coordinator, Purchasing

Why you’ll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Associate Purchasing Coordinator reports to the Purchasing Manager
• Located in San Diego, CA
• Full-Time
• Hybrid

The Associate Purchasing Coordinator, an entry-level role, plays a crucial part in supporting the purchasing team's operations. This position is ideal for individuals who are eager to learn and contribute to the procurement process. The Associate Purchasing Coordinator assists in various aspects of purchasing, ensuring efficient and accurate coordination of activities to meet organizational needs.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Order Processing:

• Assist in the processing of purchase orders, ensuring accuracy and timely submission.
• Collaborate with vendors to confirm order details and track shipments.

Data Entry and Maintenance:

• Maintain accurate records of purchase transactions in databases or systems.
• Update and organize procurement-related documentation.

Vendor Communication:

• Communicate with vendors to obtain quotes, negotiate terms, and address basic inquiries.
• Assist in building and maintaining positive relationships with suppliers.

Inventory Support:

• Collaborate with the inventory team to monitor stock levels and ensure timely replenishment.
• Assist in conducting periodic inventory checks and reconciliations.

Documentation and Filing:

• Organize and file purchasing documents for easy retrieval and audit purposes.
• Support in the preparation of reports related to purchasing activities.

Assist in Research:

• Conduct basic market research to identify potential suppliers and products.
• Assist in gathering information on pricing, product specifications, and industry trends.

COMPETENCIES:

• Ability to pay close attention to details to ensure accuracy in order processing and data entry.
• Clear and effective verbal and written communication to interact with vendors and internal teams.
• Strong organizational skills to manage multiple tasks and maintain well-organized records.
• Ability to work collaboratively within a team environment to achieve common goals.
• Willingness to adapt to changing priorities and tasks in a dynamic work environment.

QUALIFICATIONS & EXPERIENCE:

• 0 – 1 years of experience in a similar role or relevant internship experience, or equivalent military or practical experience.
• Basic proficiency in MS Office (Word, Excel, Outlook) and familiarity with data entry.
• Basic understanding of purchasing processes and terminology.
• Ability to successfully pass a background check post offer acceptance.

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