Administrative Assistant II

Location:  Kentucky/Tennessee Divisional Headquarters – Louisville, KY                  

About this opportunity:

Provides administrative support for The Salvation Army Kentucky/Tennessee divisional business and finance departments. Performs advanced, complex confidential work with a broad scope of responsibilities; coordinates information and arrangements for meetings and seminars; works independently and with little or no direct supervision for extended periods, ensures the office runs smoothly and with limited interruption while the supervisor is absent.

Key responsibilities:

• Serves as a liaison for other Divisional Headquarters departments, seeking information or services from the General Secretary or Divisional Secretary for Programs; responds to questions, researches, and provides specific and general information based on the knowledge of the department operations; ensures the accuracy, completeness, and timeliness of all information provided; works with legal and other confidential matters and maintains the confidential nature of the position.

• Researches, compiles, interprets, and summarizes information for various reports, spreadsheets, surveys, and special projects; researches files, accounts, records, etc., to resolve problems and correct documented information; informs appropriate individuals of discoveries.

• Performs administrative work associated with special projects; processes correspondence and particular documents; ensures accuracy and completeness before submitting for approval and signatures. Receives, opens, and distributes department mail in an accurate and timely manner; ensures that all correspondence received is forwarded to the appropriate person and destination; collects and prepares outgoing mail for the department

• Prepares and maintains office records, databases, books, logs, lists, etc., in an accurate, complete, and timely manner; updates, posts, and indexes information and inputs data into the computer to maintain department records; research department files to locate specific information found in documents, correspondence, lists, forms, etc.

What we are looking for in you:

• A High School Diploma or GED is required; an associate degree from a technical or vocational school supplemented by business courses or computer database training is preferred.
• Three years of progressively responsible experience performing administrative support work in a general office or any equivalent combination of training and experience that provides the required knowledge, skills, or abilities.

• Advanced knowledge of Microsoft 365.  This includes Outlook, Teams, Excel, Word, and PowerPoint.

• Ability to maintain confidentiality.

• Ability to meet attendance requirements.

• Ability to speak, read, and write English language.

Physical Requirements and Working Conditions:

• Work requires the ability to lift and carry or push/pull light (less than 25 lbs.) materials, supplies, and equipment. Light mobility: duties are usually performed by a combination of standing, walking, and primarily sitting. Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits

• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO) and Holiday Pay
• Life Insurance
• Retirement Plans and more!

Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army strives to do the “Most Good” for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees, and by offering competitive compensation and benefit plans.  Whether employed as a truck driver, administrative support team member, or the director of a program, our employees understand that at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.

Five values at the heart of everything we do…We are…

• Passionate
• Compassionate
• Uplifting
• Brave
• Trustworthy

Additional Information:

All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, click on the “Apply Now” icon at the bottom of this posting.

Application Period:  May 8, 2025 – May 16, 2025

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!