Administrative Assistant

Location: The Salvation Army Dalton Corps

About this opportunity:

Prepares, proofs, and maintains various routine reports; compiles and records information and statistics necessary to generate routine reports. Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army provides accurate and complete information regarding the office operations and/or services. Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail. Performs various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings. 

Key responsibilities: 

• Prepares correspondence, minutes, flyers, newsletters, bulletins, mailing lists, and/or reports in an accurate and timely manner.
• Prepares and processes check requests, forms, agendas, schedules, minutes, etc.; ensures the accuracy, completeness, and timeliness of the same.
• Prepares and maintains calendars, databases, logs, list, etc. in an accurate, complete, and timely manner; updates, inputs data into the computer to maintain office database records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. ion order to prepare specific reports. 
• Prepares, proofs, and maintains various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct. 
• Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services. 
• Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwards to the appropriate person and/or destination; collects and prepares outgoing mail. 
• Performs routine filing of a variety of correspondence, forms, cards, records, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.
• Photocopies a variety of items including correspondence, forms, reports, and documents. 
• Compiles and distributes information for booklets, kits, notebooks, etc. for programs, conferences, seminars, and meeting. Assists with program registration and maintenance of registration records. 
• Assists in coordinating arrangements and volunteers for special events and seasonal programs; maintains files and records for special events and seasonal programs.
• Performs various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings. 
• Processes invoices, requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner. 
• Assists with orders for office supplies to ensure the inventory is maintained at a level to meet the needs of the department prepares labels and forms for shipping.
• Prepares service requests for office machine and computer repairs.
• coordinates arrangements for routine meetings; ensures that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary. 

What we are looking for in you:

• High School Diploma or G.E.D required supplemented by additional secretarial courses preferred.
• Two (2) years' experience performing clerical work in an office environment.
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. 

Physical Requirements and Working Conditions:

Ability to meet attendance requirements. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.). Work is performed in a normal office environment where there is little or no physical discomforts associated with changes in weather or discomforts with noise, dust, dirt, and the like.

Employee Benefits

• Health, Dental, Vision
• Holiday Pay and Paid Time Off
• Life Insurance 
• Retirement Plans and more!

Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. 

The Salvation Army strives to do the "Most Good" for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees and by offering competitive compensation and benefit plans. Whether employed as a truck driver, administrative support team member or the director of a program, our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good. 

Additional Information:

All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission. 

To apply, click on the "Apply Now" icon at the bottom of this posting.

Application Submittal Period: 04/10/2025-04/28/2025

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!