Accounts Payable Processor - Full Time

The Accounts Payable Processor will be responsible for preparing the outflow of payments for the company.

Some rewards for joining our team: 

• Free YMCA membership - access to all branches!
• 50% off programming including swimming lessons as well as childcare programs (early learning care, before and after care, day camp and overnight camp).
• Planning for your future? Ask us how we do it at the Y - it's awesome!
• Comprehensive benefits package which includes health, dental and vision insurance, paid time off, tuition reimbursement, etc.

What is needed for this job:

Required Skills/Abilities:  

• Must be reliable and trustworthy.
• Must be proficient in Microsoft Office. Experience with NetSuite preferred
• Proven ability to calculate, post and manage accounting figures and financial records 

• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records

Education and Experience: 

• High school diploma required; Business or Accounting degree preferred 
• 2-years’ experience in high volume accounts payable role (300+ invoices monthly) or equivalent experience with GPY Accounts Payable processes 
• Experience with Banking Portals and Corporate P-Card Programs 

The responsibilities we will trust you with

The Accounts Payable Processor will support the Accounts Payable Coordinator in the following key functions:

• Ensuring outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. 
• Receiving and verifying expense reports prior to payment processing 
• Resolving all coding discrepancies prior to processing A/P transactions 

• Managing the accounts payable document flow through our approval routing software  
• Initiating batch payment processing - Checks, ACHs, Wires 
• Researching unreconciled payments and working with the Finance Team to resolve outstanding payments 
• Maintain all documentation files relating to A/P functions  
• Providing timely responses to all vendor inquiries regarding payment status 

• Providing proof of payments or payment traces for vendor inquiries 
• Assisting with accounting records and ledgers by reconciling monthly statements and transactions
• Providing supporting payment documents for audits 
• Maintaining accounts in accounting software  
• Verifying and correct vendor balance and billing errors  

• Working with vendors to answer inquiries  
• Filing of all Vendor W-9’s and annual processing 1099’s  
• Ensuring Finance internal controls are adhered  
• Monitoring and preparing annual year end accruals 
• Maintaining and promoting Superior Customer Service, Quality, Teamwork, Innovation, and Respect for All