Admin Executive Assistant

STS Support Services, LLC (SSS) is seeking an Executive Administrative Assistant to support our ongoing mission in San Diego, CA.

What You'll Do:

• Perform general administrative and clerical duties in support of the Command Suite and Directorate for Administration at Naval Health Research Center.
• Provide support and assistance with all administrative requirements, functions and taskers. Ensure accuracy and timeliness of administrative reports.
  
• Assist the Government with preparation of a variety of correspondence, forms, reports and statistical material.
  
• Enter a variety of data into spreadsheets and documents progress accordingly. Make copies of documents on office copier, collating, stapling, and attaching labels prior to distribution within organization.
• Sort and distribute mail into assigned mailboxes for the command. Review all official correspondence for proper formatting.
• Process, serialize, and route official correspondence for appropriate review and signature.
• Scan and file signed correspondence to include official memorandums, directives, etc.
• Assist in the organization and maintaining of the Records Management Folder in the shared PC Common (N: Drive) and the Administrative Page on the Command Intranet.
  Coordinate and process conference room reservation requests.
  
• Assist the AO in supporting the development and tracking of the Operations Target (OPTAR) Budget for the Administrative Department.
• Coordinate with Finance Budget Analysts on ensuring timely and appropriate execution
  of budget.
  
• Compile "By Direction" folder and submit for the Commanding Officer’s (CO) review as directed by AO and DFA.
  
• Review, print and route correspondence through the chain of command.
• Receive and distribute telephone messages for department personnel.
• Maintain files on correspondence and other clerical tasks as necessary.

What You Bring:

• A minimum of three years’ experience within military medical R&D activities or the military.
• Possess a minimum of five years of experience with designing, facilitating, and conducting tasker responses; gathering and analyzing quantitative and qualitative data and developing administrative reports and recommendations; developing outreach products and designing and maintaining tailored communication products
  and deliverables.
• Advanced skills using software tools, including Microsoft Suite, Adobe Pro and SharePoint, to support program administration efforts.
• Strong skills to critically review, independently edit, format and synthesize various types of input (verbal, notes, emails, drafts) into a cohesive document or correspondence in accordance with the Navy Correspondence Manual,
  Official Navy Message Traffic, and other format policies, including military technical documents such as point papers, policies, and messages.
• Ability to communicate effectively, both orally and in writing.
• Possess effective organizational and analytical skills.
• Proficient with Windows based computer systems including Microsoft Office

STS Systems Solutions, LLC offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement. 

SSS is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.