Accounts Payable Coordinator - Sunroad Auto Shared Services Inc.

Accounts Payable Coordinator - Sunroad Auto Shared Services Inc.

Non-Exempt

Job Summary:

The Accounts Payable Coordinator is responsible for managing and coordinating the company’s accounts payable operations. This role ensures accurate and timely processing of invoices, proper handling of payments, and compliance with company policies and procedures. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Essential Functions:

• Review, verify, and process invoices and expense reports for payment.
• Ensure invoices are matched to purchase orders and receipts.
• Resolve discrepancies and issues related to invoices and payments.
• Prepare and process payments via checks, ACH, or electronic transfers.
• Produces and files 1099’s annually
• Maintain and manage accounts payable schedules, including due dates and payment terms.
• Ensure timely and accurate payment of all obligations.
• Maintain relationships with vendors and suppliers.
• Address and resolve vendor inquiries and issues.
• Update and maintain vendor records, including W-9 forms and contact information.
• Reconcile accounts payable transactions and statements.
• Assist in monthly, quarterly, and annual financial reporting.
• Prepare reports on accounts payable activity as required.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Maintain organized and accurate records and documentation of all accounts payable activities.
• Assist with audits and provide necessary documentation as requested.
• Collaborate with other departments, such as procurement and finance, to streamline processes and resolve issues.
• Provide support and training to junior staff or new team members as needed.
• May be required to attend monthly operational meetings at various store locations.

• Maintain satisfactory attendance.

Performs other related duties as assigned.

Supervisory Responsibilities:

• None.

Qualifications:

Minimum Qualifications:

2 years of experience in accounts payable or a related field.1 year of experience working for an automotive dealership.

• Ability to lift up to 15 pounds.

• Ability to perform all essential functions of the job description.

Preferred Qualifications:

• Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Certified Accounts Payable Professional (CAPP).

Physical Demands: 

• Frequently stands, walks, sits; uses hands; frequently reaches with hands and arms; frequently talks and hears.

Occasionally climbs or balances; occasionally stoops, kneels, crouches, squats or crawls; occasionally lifts up to 15 pounds.Prolonged periods sitting at a desk and working on a computer.

Environment/Noise: 

Office setting, typically within the accounting department.Climate controlled.

• Noise level is quiet to moderate.

Employee Benefits Include:

• Medical, Dental, & Vision Insurance
• Employer Paid Life Insurance
• Employer Paid AD&D
• 401k (with Employer match)
• Generous Vacation Package
• Inter-Company Transfers and Promotion Opportunities
• Tenure recognition and awards
• Vehicle Purchase Discount Program
• Vehicle Service Discount Program
• Golf Benefits at Maderas Golf Club (subject to qualification)

If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.

Sunroad is committed to providing reasonable accommodations to qualified individuals with disabilities to ensure equal employment opportunities and access to all programs, services, and activities. If you require accommodations to participate in the application process or to perform the essential functions of the job, please contact the HR Department to discuss your needs confidentially. We will work with you to identify appropriate accommodations based on your specific circumstances and in compliance with applicable laws.

 We are an Equal Opportunity Employer (M/F/D/V) and maintain a drug-free workplace. If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.

Sunroad is an Equal Employment opportunity and Affirmative Action Employer. We are committed to providing equal opportunity in all of our employment practices, including selection,  race (including traits historically associated with race such as hair texture and protective hairstyles such as braids, locks, and twists); religion; religious creed; religious dress/grooming; color; age (40 and over); sex; sexual orientation; gender; gender identity (meaning a person’s identification as male, female, a gender different from the person’s sex at birth, or transgender); gender expression (including a person’s gender-related appearance or behavior, whether or not stereotypically associated with the person’s sex at birth); national origin; ancestry; citizenship status; uniform service member status; military or veteran status; marital status; pregnancy; childbirth; medical conditions related to pregnancy, childbirth, or breast feeding; medical condition (including cancer related or HIV/AIDS related); handicap; physical disability; mental disability; genetic characteristics; genetic information; or any other protected status in accordance with the requirements of all federal, state and local laws.  Our Equal Employment Opportunity Policy applies equally to interns and volunteers.