PSW Equip - Fleet Administrator

General Description

The Fleet Administrator is responsible for overseeing all aspects of the company’s equipment management, maintenance, and inventory control. This role ensures that all company-owned and leased equipment remains operational, cost-effective, and compliant with safety standards while working closely with mechanics, division managers, and vendors.

Key Duties

Fleet Management & Equipment Oversight:

• Oversee maintenance, repair, and replacement schedules for all company-owned and leased equipment.
• Develop and execute purchase strategies for filters, oil, grease, and other necessary supplies.
• Schedule preventative maintenance and repairs to ensure equipment reliability.
• Maintain inventory records for equipment, supplies, and daily field checklists.
• Coordinate equipment deliveries, pickups, and rental logistics with superintendents.

Vendor & Cost Management:

• Build and maintain vendor relationships to optimize rental processes and reduce maintenance costs.
• Ensure accurate invoicing and payment processing for fleet-related expenses.
• Order and track parts, fluids, and other essential materials to maintain fleet efficiency.

Team Leadership & Compliance:

• Exercise direct supervision, coaching, and support to mechanics, operations, and other activities.
• Assign and review work, coordinate staff training, and participate in hiring decisions.
• Monitor OSHA compliance and safety training for all fleet operations.
• Ensure employees have the tools and equipment needed for safe and productive work.

General Responsibilities:

• Communicate professionally with supervisors, teammates, contractors, and vendors.
• Maintain accurate records and reports related to fleet operations.
• Perform other duties as assigned to meet company needs.

Qualification Requirements

Education & Experience:

• High school diploma or GED required.
• 5+ years of experience in fleet management, equipment administration, or related roles.
• Strong knowledge of heavy equipment maintenance and repairs.
• Experience coordinating with division managers and field teams.

Skills & Competencies:

• Proficiency in fleet management systems and computer software.
• Strong analytical and problem-solving skills to address fleet-related issues.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong organizational and leadership abilities.

Physical Demands

• Frequent standing, bending, stooping, and crouching for at least 8 hours per shift.
• Ability to lift 50 lbs frequently and up to 150 lbs with assistance.
• Walk frequently on uneven terrain in varying weather conditions.
• Safely climb on and off heavy equipment as needed.
• Capable of working in confined spaces and excavations up to 20 feet deep.

Work Environment

• Outdoor construction sites and fleet maintenance facilities in all weather conditions.
• Exposure to high noise levels, grease, dust, and heavy machinery.
• Regular work near moving equipment and construction materials.
• Handling of substances such as form oil, grease, curing compounds, gasoline, diesel fuel, and concrete.

What’s In It For Me:  

• Access to competitively priced, high-quality health care options through Aetna, and EyeMed, along with employer-paid ST and LT disability, basic life and AD&D insurance (including employee-paid life, Legal Resources, and Aflac supplemental options)  
• Plan for the future by investing in a 401(K), with up to $5K employer match, invest even more with our Health Savings Account (HSA)  
• Receive well-rounded wellness benefits, including free and low-cost mental health resources and support services through our Employee Assistance Program
• Rest and relax with our paid time off policy that increases with tenure
• Protect yourself from identity theft or travel mishaps with our no-cost coverage