Cash Applications Clerk

SSAB is one of the largest North American producers of steel plate and coil, serving many industrial markets including energy, construction, agriculture and transportation.  SSAB operates five state of the art facilities strategically located in key regions across the U.S. 
SSAB has nearly 1,200 highly skilled employees in the U.S.  Jobs at SSAB range from machine operators and sales people to advanced engineers and corporate professionals in HR, finance and more.  SSAB offers challenging careers and comprehensive benefit program designed to keep employees and their families healthy and secure.

POSITION PURPOSE

 

To apply funds received from customers in an accurate and in a timely manner and communicate the cash received to the credit department and management.  To serve as backup for other positions within Shared Services.  To perform other duties as assigned.

 

ESSENTIAL FUNCTIONS

 

Cash Applications

 

• Apply customer payments to open invoices in SAP & SAP B1.

 

• Obtain lockbox receipt images and wire information from all SSAB banks.

 

• Download cash receipt information in applicable shared services directory files. 

 

• Update the daily cash excel report and distribute along with the lockbox receipt images to department.

 

• Apply Cash to open receivables correctly, completely and within 24 hours of receipt.   This includes setting up debit memos, short pays and overpayments in the system.

 

• Correct any cash receipts errors identified from the Daily Cash Balancing process immediately upon notification.

 

• Document customer deductions and overpayments on customer remittances.

 

• Scan support into applicable directory for future reference.

 

• Email customer deductions and overpayments to applicable Credit Analyst.

 

• Assist Credit Analysts in identifying the reason for the short pays.

 

• Perform offsets timely (within 2 Days) and accurately when requested by the credit department.

 

• Research previously applied cash and offsets as requested by the Senior Credit Analysts.

 

• Apply corporate cash when received into the banks.

 

• Ability to analyze, research and resolve discrepancies is required.

 

• Maintain policies and procedures for Cash Applications.

 

Other tasks

 

• • • Enter journal entries into the general ledger accurately and timely.  Clerk will review data entry to the source document for data accuracy prior to submitting to Corporate Accounting for posting to GL.

 

• • • Various administrative duties of copying, faxing, mailing, filing and other duties as requested by management. 

 

• • • Organize and print SAP, Workflow and mainframe reports as needed by the department. 

 

• Manage lockbox maintenance - assign and reassign new lockboxes to customers as needed to ensure information mailings are sent to appropriate customers.

 

• Respond to external auditor requests for information.  Including making copies of checks, remittance advices, and bank statements.

 

• Act in a back-up capacity for other Shared Services positions as required.

 

• Other duties as requested by management.

 

 

QUALIFICATIONS

 

Competencies and Experience

 

Required:

 

• Basic to intermediate excel skills

 

• Excellent communication skills both oral and written with the ability to maintain a professional approach at all times.

 

• Ability to work well as part of a team environment, with a comfort level working independently as required.

 

• High level of accuracy and attention to detail.

 

• Strong keyboarding skills to include10-key and data entry experience

 

• Desire and commitment to working in a fast-paced, deadline-oriented environment
  
  
• Excellent organizational and time management skills

 

• Excellent analytical and problem-solving abilities

 

• Must be able to work overtime as required.

 

Preferred:

 

• Two (2) years previous Accounts Payable, Cash Applications and Accounts Receivable (Commercial) experience.  

 

Education

 

Required:

• High School Education / GED

 

 

SUPERVISORY RESPONSIBILITIES / DIRECT REPORTS

List the position titles of those positions which directly report to this position and the number of employees each position supervises.

 

This position has no supervisory responsibilities.

 

 

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

The employee is constantly required to:

 

• Sit and work at a desk

 

• The employee is frequently required to:

 

• Stand and walk, and may alternate sitting and standing as needed

 

• Balance, stoop, kneel, crouch, crawl, and climb

 

• Twist at waist level

 

• Reach above shoulder level, at waist/desk level, and below waist/desk level

 

• Finger with right hand, left hand, and both hands (fine motor)

 

• Feel with right hand, left hand, and both hands (sensing temperatures and textures)

 

     The employee is occasionally required to:

 

• Push, pull, lift and/or carry up to 20 pounds

 

• The employee is required to:

 

• Talk person to person, on the phone, and in group settings as needed

 

• Hear in person, on the phone, and in group settings as needed

 

• Possess near, midrange, far, peripheral, and depth perception vision

 

 

POSITION TYPE/EXPECTED HOURS OF WORK/TRAVEL REQUIREMENTS

 

• Position is full time non-exempt
• No travel for this position

 

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

SSAB BENEFITS – Starting at Hire!

• Excellent Pay with Additional Bonus  
• Very Affordable Health Insurance

• Blue Cross/Blue Shield Medical

• CVS/Caremark Prescription
• Delta Dental
• Superior Vision

• 401(k) with Employer Match
• Profit Sharing
• 10 Paid Holidays
• Vacation
• Company Paid Life Insurance, STD and LTD
• Optional Life, Hospital Indemnity, Critical Illness
• Flexible Spending Accounts (FSA); Healthcare and Dependent Care
• Tuition Reimbursement
• Employee Assistance Program

SSAB's vision is a stronger, lighter and more sustainable world. SSAB's values form the guiding principles of our company. They shape our culture and characteristics.  They serve as a compass for our actions and behavior and describe what we stand for.  Values guide us daily in making the right choices and doing the right things.

SSAB's values are:

• Driven - Together we create value
• True - Do what is right
• Ahead - Future in mind

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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