59th Street Women's Shelter - Administrative Assistant

Title:                  Administrative Assistant

Program:          59^th Street Women’s Shelter

Salary Range:  $45,740-$49,740 annually

Program Overview:

The 59^th Street Women’s Shelter is a 200-bed, 24/7 emergency shelter for homeless women diagnosed with mental illness and/or substance use disorders. Our comprehensive services include case management, individual and group counseling, recreational activities, occupational therapy, and housing placement assistance. Additionally, a street-facing, on-site Article-28 Clinic provides primary care, and behavioral health care services.

Position Overview:

Under the direction of the Program Director with some latitude for independent action, the Administrative Assistant is responsible for performing a myriad of administrative duties to assist the Director in the achievement of the goals and objectives of the program; performs related work.

Essential Duties & Responsibilities:

The essential duties of the Administrative Assistant include but are not limited to the following activities: 

• Performs administrative/secretarial support to the Program Director and the supervisory staff of the maintenance, social services, and operations departments. 

• Processes petty cash reimbursement 

• Manages the Dayforce system for shelter staff and interns

• Processes all paperwork for personnel actions, including new hires, separated staff, handling recruitment flyers, and related matters

• Maintains accurate records of building inspections, incidents, and hospitalizations

• Organizes and maintains a proper filing system for the office   

• Performs other duties as assigned by the Program Director. 

• Available to work in the evenings and on weekends. 

Physical Activities

While performing the duties of this position, the Administrative Assistant must be able to navigate the 9-story facility by foot, climbing up and down the stairwells, sit for extended periods of time at the computer, reach or squat to get records from files. The Administrative Assistant must be able to lift or move material and equipment weighing up to 15 pounds.

Qualifications:

• A High School Diploma or GED equivalent with two (2) years of experience of clerical work with a minimum of one (1) year of experience working with homeless individuals or individuals who have been diagnosed with mental illness and/or suffering from a substance use disorder

Preferred Skills

• Team building: Ability to develop and foster, through demonstration, a team spirit, enabling staff to overcome the challenges of providing needed services to a special client population
• Communication: Excellent oral, writing, and listening skills are a must
• Organizational: The ability to work well within a highly pressurized, deadline environment, while meeting the short- and long-term mandates of the program
• Interpersonal: An ability to interface with all levels of staff and refraining from sharing confidential staff information with others

Computer: Proficiency in Microsoft Office Suite