Accounts Receivable Manager

Job Summary:

We are seeking a highly organized and detail-oriented Accounts Receivable (AR) Accountant to oversee invoicing, collections, and financial tracking of customer accounts. This role requires expertise in billing, revenue management, project creation, month-end processes, customer relations, and process improvements to ensure accurate financial reporting and timely collections.

Core AR activities

• Build and maintain strong relationships with customers to foster long-term business partnerships.
• Monitor and actively manage outstanding AR balances, ensuring efficient collections and dispute resolution.
• Develop and implement strategies to reduce days sales outstanding (DSO) and improve cash flow.
• Continuously analyze and improve AR processes, enhancing efficiency in credit and collections
• management.
• Collaborate with internal teams to refine credit approval processes, establish collection strategies, and mitigate financial risk.

Job Duties and Responsibilities:

Billing and revenue management

• Manage the financial aspects of billing as it relates to individual projects, including tracking expenses, monitoring budgets, generating invoices, and providing financial reports to project managers.
• Issue production and service invoices, including ad hoc invoices such as deposit invoices, credit memos, and correction invoices.
• Monitor outstanding receivables and ensure timely payment collection.

Project Creation

• Set up projects according to contract specifications, ensuring correct role codes, billing rates, and invoicing methods are applied.

Month-End Responsibilities:

• Reconcile balance sheet GL accounts, including but not limited to customer deposits, trade AR, AR clearing, undeposited funds, and contra receivables.
• Reclassify held project costs as needed.
• Perform WIP reconciliation by reviewing the Project Cost Analysis to ensure material, subcontract, and other direct costs are accurate.

Customer Relations:

• Engage proactively with customers to build, maintain, and improve relationships.
• Respond to customer inquiries in a timely and professional manner, ensuring issues are addressed efficiently.

Ad Hoc Reporting & Analysis:

• Prepare accounts receivable forecasting to support cash flow management.
• Conduct customer statement analysis to identify discrepancies and improve collection efforts.

Qualifications and Requirements:

• Customer‐service driven. High degree of accuracy, data entry skills, attention to detail and confidentiality.
• High School Diploma or GED; Associates Degree preferred
• At least 3-5 years accounts receivable or general accounting experience
• High degree of accuracy, data entry skills, attention to detail and confidentiality
• Strong written and oral communication skills; ability to effectively communicate with a variety of audiences across all levels
• Effective organizational and time management skills
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member

Working Conditions:

• Office environment
• Must be authorized to work in the United States