Deposit Account Servicing - Deposit Account Servicing Tech - Deceased

Our headquarters in Sacramento contains the core functions that support our mission to deliver financial solutions with value, convenience and exceptional service to our members.

TITLE: DEPOSIT ACCOUNT SERVICING TECH - DECEASED
STATUS: NON-EXEMPT
REPORTS TO: SUP - DEPOSIT ACCOUNT SERVICING - DECEASED AND ESCHEATMENT
DEPARTMENT: DEPOSIT ACCOUNT SERVICING
JOB CODE: 11617

PAY RANGE: $22.75 - $23.00 HOURLY

As a Proficient Deceased Account Tech, you will be responsible for managing and executing the end-to-end process of handling accounts associated with deceased members with a high level of proficiency. Your primary role will involve verifying, documenting, and processing deceased member information in compliance with established policies and regulatory requirements. The position involves meticulous record-keeping, effective communication with internal teams, external third party and facilitating the closure of accounts in a sensitive and empathetic manner. The Deceased Account Tech should have a strong attention to detail, understanding of financial regulations, and the ability to navigate complex situations with professionalism and compassion. Additionally, the role may involve contact with legal and compliance departments to ensure adherence to industry standards.  You will be required to handle large number of calls that could involve back-to-back calls with minimal downtime between interactions, while simultaneously navigating computer systems. Additionally, this role may involve supporting Dormant and Escheatment activities 25% of the time, depending on team needs and individual availability.

TASKS, DUTIES, FUNCTIONS:

1. Verification and Documentation: Verify and meticulously document all relevant information pertaining to deceased members, ensuring accuracy and completeness.
2. Legal Coordination: Collaborate with next of kin, and other relevant parties to obtain necessary documentation and information required for account closure showing empathy.
3. Regulatory Compliance: Stay updated on financial industry regulations and ensure that all procedures related to deceased accounts adhere to these standards. Must successfully maintain all regulatory and compliance courses and apply knowledge to daily tasks.
4. Record-Keeping: Maintain organized and detailed records of all interactions, transactions, and communications related to deceased accounts. Excellent organizational skills and time management to manage multiple tasks and meet sensitive deadlines.
5. Communication: Strong written and verbal communication with internal teams, and family members, demonstrating professionalism and empathy during sensitive interactions.
6. Phone Call responsibilities: Manage heavy call volumes while maintaining call handling times and being evaluated on key performance indicators, such as call resolution time, member satisfaction and adherence to company protocols.
7. Closure Process: Facilitate the smooth closure of deceased accounts by coordinating with different departments and overseeing necessary procedures.
8. Problem Resolution: Address and resolve issues or discrepancies with the ability to navigate complex situations with empathy, tact and diplomacy.
9. Training and Development: Stay informed about industry best practices and participate in training sessions to enhance proficiency in performing the tasks associated with deceased account processing.
10. Digital Expectation: Identify and propose process optimization, with a digital innovation focus, to enhance the operational performance. Support implementation of digitally focused projects, which include participating in testing new solutions.
11. Engagement Participation: Foster a positive, inclusive work environment that inspires others through words and actions; motivate other employees by embracing and practicing Golden 1’s mission, vison, and core values.

PHYSICAL SKILLS, ABILITIES, AND EXERTION UTILIZED IN THE PERFORMANCE OF THESE TASK:

1. Proficient in using relevant computer applications and software.
2. Proven ability to analyze situations, identify issues, and implement effective solutions.
3. High levels of empathy and sensitivity, recognizing the emotional nature of deceased account processing and the need for compassionate communication when interacting with grieving family members.

ORGANIZATIONAL CONTACTS & RELATIONSHIPS:

1. INTERNAL:Ability to collaborate and work effectively with cross- functional teams and internal stakeholders.
2. EXTERNAL: Collaborate with third party, members, and agencies.

QUALIFICATIONS:

1. EDUCATION:Minimum of a high school diploma or equivalent. A bachelor's degree in finance, accounting, business administration or a related field is preferred.
2. EXPERIENCE:   2years of hands-on experience specifically in deceased account processing within the financial services industry, demonstrating a deep understanding of the intricacies and sensitivity involved in managing such accounts.  1 year experience with Escheatment and Dormant accounts.  3 years of experience in member service with strong background in operational knowledge in the financial industry.

KNOWLEDGE / SKILLS: Certification on deceased account handling or experience and skills as a deceased account processor well equipped to handle the complexities and challenges associated with this role. Strong problem- solving skills.Proficient communication and interpersonal skills.Detailed- oriented with excellent organizational abilities.Ability to multi-task with a high level of accuracy. Reliability and can be counted on to be present.Ability to work independently.Ability to work in a fast-paced environment.

PHYSICAL REQUIREMENTS:

1. Prolonged sitting throughout the workday with occasional mobility required.  
2. Corrected vision within the normal range.  
3. Hearing within normal range. A device to enhance hearing will be provided if needed.  
4. Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc.  
5. Extensive PC data entry and processing throughout the workday.  

LICENSES / CERTIFICATIONS:

1. Escheatment and Dormant Certification within one year of entering the role.
2. Certification specific to deceased account management within one year of entering the role.

THIS JOB DESCRIPTION IN NO WAY STATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THIS EMPLOYEE. HE OR SHE WILL BE REQUIRED TO FOLLOW OTHER INSTRUCTIONS AND TO PERFORM OTHER DUTIES REQUESTED BY HIS OR HER SUPERVISOR THAT ARE WITHIN HIS / HER KNOWLEDGE, SKILL AND ABILITY AS WELL AS HIS / HER MENTAL AND PHYSICAL ABILITIES.

We appreciate your interest in joining the Golden 1 team! If you are selected to participate in the interview process we will contact you.