HR - Compensation - Position Control Analyst

TITLE: POSITION CONTROL ANALYST

STATUS: NON-EXEMPT

REPORT TO: MANAGER – COMPENSATION

DEPARTMENT: HR - COMPENSATION

JOB CODE: 11914

PAY RANGE: $40.32 - $50.00 HOURLY

GENERAL DESCRIPTION:

Reporting to the Compensation Manager, the Position Control Analyst is responsible for overseeing the full lifecycle of all positions within the Credit Union.  This role ensures alignment with strategic and business goals while promoting efficient resource allocation. The Analyst manages and analyzes position data related to the allocation and tracking of positions, ensuring data accuracy, compliance, and providing insights to support decision-making. As a strategic partner, the Analyst plans, defines, and manages positions to ensure alignment and optimal workforce utilization.  This role collaborates closely with Employee Relations, HRIS, Accounting, and department leadership to review position data, reconcile staffing allocations, develop financial reports, and provide support for budget development.

TASKS, DUTIES, FUNCTIONS:

1. Serves as the subject matter expert in position management, providing clear, data-informed insights and guidance to senior leadership, department heads, and frontline managers to ensure alignment between organizational staffing structures, budgetary controls, and workforce planning.
2. Plans, organizes, and controls all aspects of the position management process for the Credit Union. Ensures the integrity of position control and reporting, and that positions are accurately reconciled.
3. Serves as the first level authority for position requests. Reviews and provides guidance on job requests and determines the next course of action.
4. Submits all position requisitions for recruiting after review and necessary approvals.
5. Engages with HR Business Partner’s and department leaders on position requests that require additional review, approval, or justification.
6. Meets with HR Business Partners and department leaders to optimize workforce planning and forecast staffing needs.
7. Maintains tracking of new and revised positions, ensures they have been classified and graded by a compensation analyst and approved by the department leader before submission to HRIS.
8. Ensures all authorized staffing positions are maintained, added, and/or updated in position management.
9. Ensures new and/or revised roles are accurately classified, graded, and budgeted and reflected in position management.
10. Utilize the position management dashboard for tracking and reporting and regularly meet with HRIS to review, maintain, and update the position management platform, ensuring data accuracy and integrity.
11. Analyze position data for staffing, salaries, and budget information. Consult with Accounting to provide and develop salary projections and prepare reports for budget and FTE development.
12. Analyze position management data to identify trends and provide insights. Prepare and present reports to management and relevant stakeholders.
13. Identify opportunities for improving the position control processes and implement changes.
14. Other related projects and duties as assigned.

PHYSICAL SKILLS, ABILITIES, AND EXERTION UTILIZED IN THE PERFORMANCE OF THESE TASK:

1. Effective oral and written communication skills required to talk to HR staff members, all other levels of employees in the Credit Union, and outside contacts on the telephone and in person.
2. Must possess sufficient manual dexterity to skillfully operate an online computer terminal, personal computer, and other standard office equipment, including photocopier and telephone.

ORGANIZATIONAL CONTACTS & RELATIONSHIPS:

1. INTERNAL: All levels of staff and management
2. EXTERNAL: Vendors, consultants, HR professionals in other financial services organizations.

QUALIFICATIONS:

1. EDUCATION: Bachelor’s degree in Human Resources, General Business, Accounting/Finance or related field. Additional work experience may be considered in lieu of a degree.

2. EXPERIENCE: Minimum of 5 years experience in position control, workforce management, or similar function; including experience providing budgetary or financial oversight services. Experience in a financial institution preferred.
3. KNOWLEDGE / SKILLS: Ability to analyze complex problems, evaluate alternatives and make sound, appropriate recommendations. Ability to exercise sound independent judgment and initiative within established guidelines.  Ability to utilize systems to extract data and prepare custom reports. Ability to organize and prioritize work to meet deadlines and timelines. Ability to provide one-on-one guidance and/or group discussions. Ability to effectively conveying information, updates, and instructions to diverse audiences, including team members, stakeholders, and senior management.

Intermediate to advanced knowledge and skill in Microsoft Excel, Word, and PowerPoint.  Familiarity with relational databases and data tables. Knowledge of principles of accounting, auditing, budgeting, and financial record keeping. Knowledge of position control processes and check and balances.

Technical skills to maintain and manage position data, spreadsheets, and workbooks. Time management skills to manage multiple tasks and priorities effectively.

PHYSICAL REQUIREMENTS:

1. Prolonged sitting throughout the workday with occasional mobility required.
2. Corrected vision within the normal range.
3. Hearing within normal range.  A device to enhance hearing will be provided if needed.
4. Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc.

LICENSES / CERTIFICATIONS:

#LI-Hybrid

THIS JOB DESCRIPTION IN NO WAY STATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THIS EMPLOYEE. HE OR SHE WILL BE REQUIRED TO FOLLOW OTHER INSTRUCTIONS AND TO PERFORM OTHER DUTIES REQUESTED BY HIS OR HER SUPERVISOR THAT ARE WITHIN HIS / HER KNOWLEDGE, SKILL AND ABILITY AS WELL AS HIS / HER MENTAL AND PHYSICAL ABILITIES

REV.07/17/2025