Marketing Specialist - Event Coordinator

Marketing Specialist: Event Coordinator

Are you an event coordinator who excels at corporate event planning with a personalized touch? Is your happy place carefully curating a high-volume of intimate gatherings in unique, boutique venues? Have you successfully led event initiatives involving a broad range of stakeholders, including for executive-level participants? If so, this role could be a perfect fit. And, if you’re comfortable taking ownership of projects and balancing independent work with a collaborative team setting, we’d love to hear from you!

This position has a lot of potential for an adaptable professional who prides themselves on the details. No two days will be the same — you’ll be at the helm of event sourcing and logistics to support a variety of distinct initiatives.

Your skills will be in high demand, so knowing where to focus your time and how to coordinate resources for the best results will be key to your success. In return, you’ll be part of a highly collaborative and supportive team that’s genuinely invested in you — both professionally and personally!

Essential Job Functions: 

• Manages logistical components to execute meetings and events for both internal and external audiences.
• Develops budgets and reconciles expenses.
• Creates and monitors event timelines and coordinates associated communications.
• Provides on-site function management or prepares stakeholders for on-site management.
• Coordinates and participates in site visits for potential venues, as needed.
• Maintains vendor relationships and negotiates contracts and agreements.
• Arranges travel, event accommodations, and menus.
• Coordinates the distribution and timely communication of event materials.
• Develops and facilitates planning meetings involving the necessary stakeholders.

Education Requirements: 

• Bachelor’s degree (B.A.) from four-year college or university; or four to six years related experience and/or training; or equivalent combination of education and experience.
• Certified Meeting Planner (CMP) designation preferred.
• A minimum requirement for this position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Required Skills

• Ability to travel up to 25% of the time and perform on-site activities as needed.
• Excellent presentation, facilitation, organizational, communication and execution skills.
• Ability to multitask in a high-demand, high-volume environment.
• Experience with sourcing and contracting with third-party vendors.
• Experience with event registration software.
• Proficiency with MS Word, Excel, and PowerPoint.
• Ability to cultivate strong relationships with co-workers, key business partners, and vendors.
• Creativity, effective strategic thinking, and the ability to “think outside the box” to be a change agent.
• Ability to anticipate issues and work ahead to ensure tasks are completed.

Desired Skills

• Experience with Cvent, the event registration platform.
• Insurance industry knowledge or experience.
• Experience in sourcing and organizing unique small-group events (under 50 people) at boutique venues.
• Preference will be given to candidates within a one-hour travel radius of Frankenmuth, Michigan.