Facility Manager / Executive Admin

What We Need

Corpay is currently looking to hire a Facility Manager/Executive Administrative Assistant. This position falls under our Lodging line of business and is located in Lexington, KY. In this role, you will provide direct support to a C-Suite Officer, managing scheduling, correspondence, presentations, and special projects, while overseeing the upkeep and maintenance of the company’s facilities, including the office space, meeting rooms, and common areas. You will report directly to the C-Suite Officer and regularly collaborate with internal teams, vendors, and facility staff.

How We Work

As a Facility Manager/Executive Administrative Assistant, you will be expected to work in an office environment. Corpay will set you up for success by providing:

• Assigned workspace in Lexington, KY office
• Company-issued equipment + remote access 
• Formal, hands-on training

Role Responsibilities

The responsibilities of the role will include:

• Scheduling meetings, travel, and department activities
• Creating visual presentations for department head/C-Suite supervisor
• Maintaining filing systems and organizing information
• Reconciles monthly expenses
• Drafting general correspondences, memos, business plans, etc.
• Acting as a liaison between internal and external parties
• Managing special projects and providing project management support for department initiatives
• Overseeing daily janitorial work and general groundskeeping for the building
• Coordinating vendor maintenance for plumbing, lighting, HVAC, and more
• Handling preventive maintenance, including equipment and facility items
• Managing inventory and ordering of supplies
• Supervising 4 employees in the facility department, ensuring team performance through meetings and feedback
• Tracking facility budget and vendor invoices
• Ensuring OSHA compliance and safety training for all employees
• Coordinating facility inspections and certifications

Qualifications & Skills

• Associate degree in business or related field required for the Executive Admin role
• High School Diploma required for the Facilities Manager role; Associate degree or relevant certification is preferred
• 6-8 years of administrative support experience
• 2+ years of facilities management experience
• Strong organizational skills and ability to prioritize
• Advanced knowledge of Microsoft Office programs
• Familiar with tools and equipment needed for maintenance
• Strong communication skills for vendor and employee interaction
• Ability to lift over 55 pounds and work in varied weather conditions
• Ability to manage time and problem-solve in a fast-paced environment
• On-call availability 24/7 for facilities management responsibilities
• Ability to maintain confidentiality

Benefits & Perks

• Medical, Dental & Vision benefits available the 1st month after hire
• Automatic enrollment into our 401k plan (subject to eligibility requirements)
• Virtual fitness classes offered company-wide
• Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
• Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
• Philanthropic support with both local and national organizations
• Fun culture with company-wide contests and prizes

Equal Opportunity/Affirmative Action Employer

Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status, or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.

For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEO and Pay Transparency

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