Human Resources Coordinator (Bilingual - Spanish & English)

Vintners Resort

Vintners Resort is an intimate, 78-room luxury resort and spa located in the heart of Sonoma County Wine Country. Nestled on 92 breathtaking acres of lush vineyards, Vintners Resort is more than just a destination—it's an experience. Our world-class resort and hotel blend exceptional hospitality with the art of fine dining to create unforgettable moments for our guests. If you have a passion for delivering outstanding service and crafting memorable experiences amidst the beauty of wine country, we invite you to be a part of our dedicated team. 

We are recruiting an enthusiastic Human Resources Coordinator! The HR Coordinator position requires an individual with exemplary administrative skills, strong attention to detail, multitasking ability and a desire to provide the best in class experience to our employees. A minimum of 1 year of equitable experience is required. EOE. 

Compensation Range: Starting at $26.00/hour. EOE

Summary The overall objective of the HR Coordinator is to assist the Human Resources Director in handling administrative tasks, maintaining records and personnel files, preparing for recruitment needs, and planning employee-focused events. Possessing strong organizational skills and efficient work habits are qualities sought in an HR Coordinator. This role will primarily focus on supporting employee onboarding, providing administrative assistance, and ensuring smooth operations within the HR function.

Essential Duties and Responsibilities:

• Act in a confidential capacity handling external and internal inquiries with care. Ability to maintain strict confidentiality and handle sensitive information.
• Review candidate resumes and conduct screening interviews to identify suitable candidates to fill company job vacancies.
• Assist with the recruitment and interviewing process, including scheduling interviews, conducting initial screenings. Organizes / coordinates interviews with candidates. Scheduling candidate interviews with HR Director and/or Hiring Managers
• Reviewing job descriptions for completeness.
• Responsible for creating new hire packets and conducting new hire orientations.
• Assistance with coordinating the training sessions. Auditing and following up with employees or managers on mandatory employee training schedules, i.e. harassment, development, etc.
• Assists with the maintenance of permanent and electronic personnel records. Conducts audits of employee files regularly.
• Perform a variety of general office support duties: data entry; make copies; will be responsible for meeting coordination and meeting minutes, including agendas, room reservation, scheduling and sending invites; providing technology support for various meeting/events for assigned staff.
• Assist in organizing company events, training sessions, and employee engagement initiatives.
• Preparing and running employee data reports and managing HR files.
• Completion and tracking of employment activities to ensure compliance.
• Coordinates onboarding activities, such as IT access setup, ordering of materials, supplies or business cards, preparing onboarding schedules, registering employees into the time clock.
• Responsible for maintaining employee files, I-9 documentation, and filing.
• Performs customer service functions by answering employee requests and questions.
• Responsible for the general content and distribution of the monthly employee newsletter email.
• Responsible for the upkeep of our HR Communication boards across the property, which includes updating job posting flyers, HR communication calendar, distributing general communications or updating labor law posters.
•  Assists in correspondence, research, and other human resource duties under the direction of the Human Resources Director.
• Additional duties as assigned by management.

Education and/or Experience:                                              

• Bachelor's degree (B. A.) from four-year College or university; or two to four years related experience and/or training; or equivalent combination of education and experience.
• Previous Human Resources and Administrative office experience required
• High school education

Certificates, Licenses, Registrations:  HR Professional Certification preferred not required.

Other Skills and Abilities:                                              

• Prior experience in hospitality industry or equivalent preferred.

• Familiarity or willingness to learn with HRIS (Human Resources Information Systems) software (Dayforce)
• Basic understanding of payroll processes and timekeeping systems
• Familiarity with HR policies and procedures
• Strong analytical and problem-solving skills
• Strong interpersonal and communication skills to effectively interact with employees at all levels of the organization.
• Excellent administrative and organizational skills

• Proficient in Microsoft Office - Excel, Word, Excel, Team and PowerPoint. Experience using Adobe Acrobat (PDF's) and Canva preferred. 
• Excellent Oral and Written communication skills. Spanish speaking is required. 
• Must work well in a multi-tasking environment.
• Work requires continual attention to detail.
• Must be able to work independently and with a team.
• Meets deadlines.
• Demonstrated strong work ethic, reliability, teamwork, and flexibility.
• Excellent attention to detail and organizational skills

Physical Demands: While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; The employee is required to walk. The employee must lift and/or move up to 10 pounds.

Work Environment: While performing the duties of this Job, the employee is not exposed to any conditions which are notable and office environment is relatively quite.

Benefits: Complete benefits package and generous company discounts.

• 401(k)
• Medical, Dental and Vision Health insurance
• Vacation, Holiday and Sick Paid time off
• Generous employee discounts

Schedule: Position will work onsite and the regular schedule will be Part-time up to 25 hours per week regularly Tuesday through Friday 8:00/8:30 am to 5:00/5:30 pm.