Office Manager/Administrative Assistant

What We Need

Corpay is currently looking to hire an Office Manager/Administrative Assistant within our CLC division. This position falls under our Lodging line of business and is located in Wichita, KS. In this role, you will oversee the upkeep and maintenance of the company’s office including the management of supplies, vendors, meeting rooms, and common areas, while also providing direct support to executive and departmental leadership: scheduling, correspondence, presentations, and special projects. You will report directly to a department leader and regularly collaborate with internal teams, executives, vendors, and facility staff.

How We Work

As an Office Manager/Administrative Assistant, you will be expected to work in an office environment. Corpay will set you up for success by providing:

• Assigned workspace in Wichita, KS
• Company-issued equipment
• Formal, hands-on training

Role Responsibilities

The responsibilities of the role will include:

• Coordinating with vendors for deliveries, catering, plumbing, lighting, HVAC, and more
• Managing inventory and ordering of supplies
• Scheduling meetings, drafting agendas, booking travel, and supporting various department activities and initiatives
• Overseeing daily janitorial work and general groundskeeping for the building
• Handling preventive maintenance, including equipment and facility items
• Tracking vendor invoices
• Coordinating facility inspections and certifications
• Creating visual presentations for department head/executive leadership
• Maintaining filing systems and organizing information
• Drafting general correspondences, memos, business plans, meeting agendas, etc.
• Acting as a liaison between internal and external parties
• Managing special projects and providing project management support for department initiatives
• Other duties as assigned

Qualifications & Skills

• Associate degree in business or related field or equivalent work experience
• 2+ years of administrative support experience
• 2+ years of office or facilities management experience (experience may be concurrent)
• Strong organizational skills and ability to prioritize
• Advanced knowledge of Microsoft Office programs
• Familiar with tools and equipment needed for maintenance
• Strong communication skills for vendors, executives, and employee interaction
• Ability to lift over 55 pounds and work in varied weather conditions
• Ability to manage time and problem-solve in a fast-paced environment
• Occasional evening/weekend availability for facilities management responsibilities
• Ability to maintain confidentiality

Benefits & Perks

• Medical, Dental & Vision benefits available the 1^st month after hire

• Automatic enrollment into our 401k plan (subject to eligibility requirements)
• Virtual fitness classes offered company-wide
• Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
• Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
• Philanthropic support with both local and national organizations
• Fun culture with company-wide contests and prizes

Equal Opportunity/Affirmative Action Employer

Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.

For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEO and Pay Transparency

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