Accounts Payable Specialist

This is a union position. 

The Accounts Payable Specialist is responsible for the accurate, timely processing of invoices, wire requests, and ACH payments in accordance with generally accepted accounting principles and the policies of Carnegie Institute.  Resolve problems and answer questions as they relate to the accounts payable function.

QUALIFICATIONS:

EDUCATION AND EXPERIENCE: 

• At least one-year accounts payable experience using computerized system required. 
• Experience with basic email, Excel, and accounting software.  Familiarity with 1099 processing.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Ability to accurately process medium to large volume of invoices. 
• High level of attention to detail is essential.
• Experience analyzing and researching to resolve accounts payable issues. Must be able to work independently and possess oral and written communication skills to interact with management and vendors where needed.  
• High degree of organizational skills required. 

PHYSICAL REQUIREMENTS: This is an office position which requires repetitive typing motions but otherwise is primarily sedentary in nature.

PRINCIPAL ACCOUNTABILITIES:

• Responsible for full cycle accounts payable functions, including
• Managing a shared email inbox of all invoice submissions, check requests, wire transfers and ACH requests.
• Invoice entry - ensuring invoices are accurate and per purchasing or other source documents.
• Communicating with vendors and other departments to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details, or other items.
• Payment processing - preparing batches accurately and timely ensuring all payments are in accordance with purchasing policies and procedures.
• Process wire and ACH batches to allow for a timely bank reconciliation of all automatic payments.
• Maintaining schedules to track and ensure monthly vendors are paid on time.
• Maintaining organized accounts payable documentation, support records/files, and tracking spreadsheets, including but not limited to W9s, new vendors, batch files, and various departmental tracking spreadsheets.
• Updating vendor records when necessary.
• Accurate processing of 1099s annually.
• Resolve accounts payable issues/problems.
• Act as back-up in supervisor’s absence for processing wire requests, ACH payments, posting batches and entering journal entries.
• Other duties as assigned.