Executive Administrator

TekPro Support Services, LLC. (TSS) is seeking an Executive Administrator

Overview: Performs secretarial and administrative duties. Key responsibilities include: Composing

routine correspondence, compiling statistical and budget information, and communicating

with all levels of agency personnel to gather and convey information.

Description: Each Executive Assistant shall be responsible for providing Executive

support services as defined within the SOW; and providing guidance and program support

within a variety of administrative, analytical, and financial related functions. Executive

Assistants are expected to provide recommendations for improvements in administrative

processes, data compilations, and administrative financial tasks.

Additional Duties Include:

• Completes a broad variety of administrative tasks for the assigned Executive(s)

including: managing an active calendar of appointments; completing travel documents

and expense reports; composing and preparing correspondence that is sometimes

confidential; arranging complex and detailed travel plans, itineraries, and agendas; and

compiling documents for travel-related meetings.

• Plans, coordinates and ensures the Executive(s)’s schedule is followed and respected.

Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access

to the Executive(s)'s time and office.

• Communicates directly, and on behalf of the assigned Executive(s), with other

Executives, staff, and others, on matters related to the Executive's programmatic

initiatives.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature and determines

appropriate course of action, referral, or response.

• Provides a bridge for smooth communication between the Executive's office and

internal divisions; demonstrating leadership to maintain credibility, trust and support

with senior management staff.

• Works closely and effectively with the Executive to keep him/her well informed of

upcoming commitments and responsibilities, following up appropriately.

• Acts as a "barometer," having a sense for the issues taking place in the environment and

keeping the Executive updated.

Experience Requirements:

• Minimum of five (5) years of direct Executive support experience required; with seven

(7) years desired. Ability to “multi-task” / manage multiple projects simultaneously.

• At least one (1) year of experience must be directly supporting a Senior Executive in

the Federal Government or a C-Suite private sector Executive responsible for at least

50 personnel in multiple offices.

• Resume should highlight strong skills in MS Suite of Software and highlight

impacts/results of their actions as Executive Assistant on the Executive they supported.

• Ability to write at a professional business level is required.

Education Requirements: Must have a Bachelor’s degree