Administrative Assistant (Part time)

This is a temporary role, working up to 20 hours per week with an anticipated start date of June 9, 2025, through December 2025, with a potential opportunity to continue in 2026. The ideal candidate should be based in or around New York, NY, as occasional in-person events will require attendance.

Job Summary: 

• Coordinate and manage calendars, schedule meetings, and organize events.
• Process and manage invoices, ensuring timely payments and accurate records.
• Assist with expense reporting and reimbursement processes using the system we use called Concur.
• Maintain and update records in Salesforce, ensuring data accuracy and completeness.
• Arrange catering and food orders for meetings and events.
• Rent spaces for large meetings and coordinating logistics.
• Provide general administrative and office support, including filing, data entry, and office organization.
• Assist with basic financial tasks, such as budget tracking and financial reporting.
• Prepare and compile reports as needed, ensuring accuracy and timeliness. 

Helpful prior skills and experience include: 

• Organizational Skills: Strong ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: High level of accuracy in all tasks, especially financial and data-related work.
• Communication Skills: Excellent verbal and written communication skills.
• Technical Proficiency: Familiarity with Concur, Salesforce, and general office software (e.g., Microsoft Office Suite).
• Time Management: Ability to work independently and manage time efficiently.
• Problem-Solving: Proactive approach to identifying and resolving issues.
• Interpersonal Skills: Friendly and approachable demeanor, with the ability to work well with diverse teams. 

General: 

• Attend weekly department meetings.
• Attend monthly all-staff meetings.
• Other tasks/duties as assigned. 

Working Conditions: 

This is a temporary, part-time non-exempt position with work hours set to Monday-Friday, with the expectation of coming into the NYC office on occasion. To be considered for this role, you must send a resume and cover letter. 

This job description does not state or imply that the above are the only duties and responsibilities assigned to the position. Employees holding this position will be required to perform any other job-related duties as requested by Management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability. 

90 Day Check In: Ninety days from date of employment date, there will be a check in between you and your supervisor. Annually thereafter.