Office Administrator

Overview

This position is responsible for managing front desk operations and providing administrative support to ensure the office runs smoothly and efficiently. This includes greeting visitors, handling incoming communications, and supporting internal teams with various administrative tasks. The Office Administrator will assist management in maintaining a professional and organized office environment, ensuring that daily responsibilities are completed accurately and in accordance with company policies and procedures.

Duties

Greet and assist visitors, clients, and vendors in a professional and friendly manner.

Answer and direct phone calls and emails promptly and courteously.

Maintain a clean, organized, and welcoming reception area.

Open incoming mail, packages, and deliveries, and sort by recipient/department, then distribute through office to ensure received.

Address, stamp, and handle outgoing mail, packages, and deliveries.

Schedule appointments and coordinate meeting room usage.

Monitor office supply levels and place orders as needed.

Restock supplies and meeting rooms as needed

Manage shipments in the mail room, including dropping off deliveries at USPS, UPS, or Fedex as needed.

Organize and keep the mail room, supply cabinet, and other shipping areas tidy.

Prepare, ship, and track outgoing packages using standard procedures.

Support onboarding new employees, including desk setup and welcome materials.

Coordinate office maintenance and serve as the main contact for vendors and service providers.

Provide administrative support such as data entry, document preparation, document shredding, document scanning, and filing.

Assist with planning and organizing company events, meetings, and travel arrangements.

Maintain accurate office records and ensure compliance with company policies.

Perform additional duties as assigned by management.

Qualifications:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management tools

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Hours

Monday-Friday

8:00am to 5:00pm

Company Benefits:

Pay and Recognition: 

• Paid holidays & paid time off 
• Deferred Holiday Pay Match 
• Paid training 
• Stock Awards(select management and front-line team member’s eligible

Insurance / Retirement: 

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans 
• Up to 12 weeks paid pregnancy leave (disability leave) 
• Paid Parental Leave 
• Health savings 
• Flex spending accounts (tax free) 
• Short-term and Long-term disability plans 
• Life Insurance (Whole Life and Term) 
• 401k with company match

Learning, Tuition Assistance and Career Development: 

• Digital career path tool to assist with career development 
• Continuous training through Asbury's Internal Learning Management System 

Professional growth and development opportunities Additional advantages: 

• Employee assistance program 
• Employee discounts on parts and service repairs 
• Scholarship awards 
• Opportunities to join our community service initiatives, which includes paid volunteer hours 
• Aggressive Employee referral program with bonus opportunities

INDOTHER