Automotive Clerical – New Vehicle Accounting Specialist

Daily

• Login and access daily invoices from OEM Websites
• Create vehicle records and stock numbers for daily invoices in accounting software
• Organize and compile daily metric of vehicle records created
• Review processing queue along lines of priority and scope
• Review incident documentation for necessary audit compliance
• Upload corresponding vehicle invoices to supplement when applicable
• Coordinate with dealership management if incident documentation compliance is incomplete
• Process inventory requests within Service Level Agreement guidelines
• Review the General Ledger for all inventory transactions processed
• Request 3rd-party equity checks for dealerships when applicable
• Escalate incidents missing compliance or approvals to leadership for resolution, following guidelines of DSS Escalation Policy

Weekly/Monthly

• Download, organize, and create inventory records for pre-invoiced units via OEM Reporting
• Progress toward mastery of all OEMs supported by Asbury (goal of 1 per month)
• Attend and actively participate in weekly training huddles
• Attend monthly touchpoint performance reviews
• Categorize incidents during month-end based on transaction month
• During month-end, coordinate with manager to ensure daily duties are completed before concluding workday

As needed

• Cross-train within Inventory Team
• Review and respond to personal e-mails promptly
• Update training and reference documents
• Troubleshoot and resolve accounting system errors
• Coordinate with accounts payable team to void/reissue checks

Requirements

• High School Diploma
• Experience with data entry
• Critical thinking skills
• Experience with Help Desk system – Microsoft Office Suite
• Ability to work in a team environment

Pay and Recognition: 

• Weekly pay
• Paid holidays & paid time off 
• Deferred Holiday Pay Match 
• Paid training 
• Stock Awards (select management and front-line team member’s eligible)

Insurance / Retirement: 

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans 
• Up to 12 weeks paid pregnancy leave (disability leave) 
• Paid Parental Leave 
• Health savings 
• Flex spending accounts (tax free) 
• Short-term and Long-term disability plans 
• Life Insurance (Whole Life and Term) 
• 401k with company match

Learning, Tuition Assistance and Career Development: 

• Digital career path tool to assist with career development 
• Continuous training through Asbury's Internal Learning Management System 

Professional growth and development opportunities Additional advantages: 

• Student loan relief resources 
• Employee assistance program 
• Employee discounts on parts and service repairs 
• Scholarship awards 
• Opportunities to join our community service initiatives, which includes paid volunteer hours 
• Aggressive Employee referral program with bonus opportunities

INDOTHER