Capital Expenditures Administrator

The Capital Expenditures Administrator helps administer the full life cycle of construction projects in various stages for the company's Commercial Real Estate projects.

This position will work with Development, Tenant Coordination, Building Improvements, Property Management, Investments, Accounting, and Legal to ensure that capital expenditures are processed judiciously, timely, and in a manner consistent with company policy.

This position reports to the Senior Development Manager for A&B Properties Hawaii, LLC.

Target salary range: $49,385 - $58,133

The actual base pay offered to a candidate will depend on factors including but not limited to qualifications, skills, education, and experience. Base pay is just one component of our total rewards package offered to employees. In addition, A&B provides a variety of other employee benefits and rewards for eligible jobs, including short and long term incentives.

ACCOUNTABILITIES

1. This position will be the primary contact to coordinate, review and process all contracts, change orders, invoices, and project closeout documents, on behalf of project managers as it relates to capital expenditure administration. 
2. Prepares and oversees execution of design and construction agreements and associated approval documents, including review of proposals, contract forms, COI, W9, and coordinating review by the Legal and Risk Management departments.
3. Reviews and processes construction related invoices and change orders, and requests, reviews and verifies close-out documentation on each project prior to release of final retention payment and Tenant Allowance.
4. Incorporates the use of project Management software (YARDI) to efficiently process and review all contract documents, and responsible for maintenance of all project files and electronic records of project related documents.
5. Provides secretarial services and related administrative duties for the Senior Vice President of Development.
6. Responsible for other duties as assigned.

REQUIREMENTS

• Proficiency in use of Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint), and Adobe Acrobat required. Knowledge of YARDI, DocuSign, and BOX is a plus.
• Minimum of an associate degree and 3+ years of experience in an administrative role in real estate, construction, or related fields, or equivalent combination of education and experience. 
• Strong verbal and written communication skills, and organizational skills.
• Able to read and interpret a contract. 
• Has experience with accounting and is open to learning job cost accounting. 
• Maintains a positive work atmosphere by acting and communicating in a manner to facilitate positive relationships with vendors, co-workers and management.

Alexander & Baldwin is a premier Hawaii real estate company with a history of serving the islands for over 150 years. We are Partners for Hawaii, committed to creating special places and experiences in our state while acting with an abiding respect for our communities, people, cultures and environment. We own, operate and manage local properties at the heart of Hawaii’s business, industrial and retail communities. We are a real estate investment trust (REIT) and the largest owner of grocery and drug-anchored retail centers in the state. Our work in the islands extends beyond commercial real estate. We are a major private landowner in Hawaii, primarily on Maui and Kauai. A&B’s longevity is a testament to the thousands of employees who have carried on the pioneering spirit of our founders. Our goal is to foster an environment where employees can learn, demonstrate expertise, thrive when challenged, and receive recognition for their contributions. We believe that developing our employees not only impacts the success of A&B but also allows us to focus on our mission to improve Hawaii’s communities.  We are a company with a respected legacy and we are committed to remain at Hawaii’s business forefront in a changing a world. 
 
Alexander & Baldwin, Inc. and its subsidiaries (“Company”) are equal opportunity employers.  Applicants are considered for positions without discriminating on the basis of race, color, religion, national origin, ancestry, citizenship, sex, gender identity or expression, age, disability, genetic information, military or veteran status, marital status, sexual orientation, domestic or sexual violence victim status, credit history, arrest and court record, reproductive health decision, or other characteristics protected under applicable state and federal laws, regulation, and/or executive orders.