Publishing Assistant, Gallery Books

Gallery Books is seeking a highly organized and detail-oriented Publishing Assistant to support the Publisher’s Office. This role offers a unique opportunity to gain insight into the publishing process while working across multiple imprints, including Gallery, Scout Press, 13A, Lemonada Books, and Threshold Editions.

Responsibilities:

*Provide daily support to publisher's office, reporting to the VP Deputy Publisher and the Associate Publisher. 

*Schedule and prepare materials for seasonal, monthly and weekly meetings on behalf of our imprints: Gallery, Scout Press, 13A, Lemonada Books, and Threshold Editions

*Work with Editorial, Marketing, Publicity, and Art to gather materials and adhere to seasonal deadlines

*Create, maintain, and distribute key reports and meeting agendas for the Publisher’s office

*Retrieve and prepare sales and distribution data weekly

*Attend and take notes for multiple weekly meetings

*Assist in preparing publisher's letters for select titles 

*Serve as back-up support to the assistant of the SVP/Publisher

*Oversee galley distribution quantities

*Track eBook discounting promotions and maintain Excel grid

*Research trends across backlist titles and update metadata including keywords, descriptive copy, and BISACs to maximize sales opportunities

*Track jackets/covers in progress weekly and prepare status updates for the Publisher’s Office  

*Perform routine clerical responsibilities for the Publisher’s Office such as taking messages, mailings, processing expense reports, etc.

This role is hybrid and based out of our NYC office.